According to a key study on memory retention by the University of Hamburg, human beings can only pay attention for 8-12 seconds, after which their minds begin to wander or seek other distractions. Our smartphones are indeed a huge culprit of this dwindling attention span.
However, this can have a lot of repercussions for the workplace. It can be genuinely hard for employees to retain more than 3-4 tasks a day. Instead of blaming their recklessness or lack of productivity, start looking into why they’re unable to remember all the daily goals in the first place.
Apart from ineffective communication, what most leaders don’t understand is that their team needs constant reminders. Leaders give gentle reminders, unlike bosses who nag their employees. This is why it’s important to use task management software to collaborate and remind your team of the tasks they need to finish by the day’s end.
The internet has trained our mind to jump from one thing to the other in a blink of an eye; so really, your team isn’t to be blamed. Instead, you should leverage the online platform and onboard your team to management software to help increase their productivity and retention. Here’s how that is possible.
1. Streamlining the Most Important Tasks
You can ask any life-coach, and they’ll tell you that the secret of time management is prioritizing tasks. You may not admit to this, but your employees can have a really hard time ranking their daily tasks. They may often get lost in the low-priority, smaller tasks.
They need guidance for which a task management software system can be extremely helpful. Missed priorities end up with failed projects and unhappy clients.
For this reason, management software that tracks tasks ranks them, and delegates a daily quota to be achieved for each employee can clarify a lot of confusions and quickly kick-start your team’s day. Your team will know how to efficiently focus all their efforts on the most important tasks.
2. Effective Collaboration Even from Remote Locations
The benefits of task management are many; however, what truly sets it apart from traditional collaboration is the ability to work from distant locations. A single interface that stores project briefs, accounts, and crucial data for the entire team to access, regardless of whether they’re out of the country or attending an overseas meeting, can dramatically increase productivity.
None of your team members will ever miss the important details of a project. They will stay updated, even when their miles apart, with what needs to be done once they return.
3. Every Single Deadline Is Reached
This may seem like an obvious result of streamlining tasks. However, managing deadlines is a whole different ball game than prioritizing your goals. When your team is bombarded with heaps of work, knowing which one needs to be delivered first is extremely important.
The task management software will track each and every task with its time and deadlines, and send frequent reminders to your team members so that they reach deadlines on time. This way, no detail will be missed.
Maximize on this amazing piece of technology and onboard your team onto online task management software now!
